Accounting Technician (Accounting Technician III), General Accounting

Accounting Technician (Accounting Technician III), General Accounting California State University, San Bernardino Job No: 535926 Work type: Staff Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary: The Accounting Technician will be handling advanced journey-level classification general accounting tasks including, but not limited to the following: Accounts Receivable (AR) tasks relative to billing campus departments for inter-unit transactions, outside vendors for goods and services provided to the University.
General ledger (GL) tasks to record monthly, quarterly, and annual transaction to the general ledger, as well as serve as contact to respective university colleagues for AR and GL issues.
Incumbents at the advanced journey-level must exercise considerable judgment, initiative, and independence to achieve results.
Work assignments may involve subject matter requiring technical expertise.
Responsibilities include, but are not limited to: Independently exercise judgement of applying AR/BI campus practices to prepare and compile data used for the campus financial reporting and/or analysis which requires maintaining accounting records for accounts, funds, classes and multiple transactions to include collection duties for reimbursement from campus auxiliaries and off campus entities.
Ensure the accuracy and reliability of accounting records by generating all campus (Stateside) invoices, account validation as established in CFS (Common Financial System) and applying proper application of payments.
Appropriately review expenses and fund availability.
Communicate with campus budget representatives and liaisons with complex transactions.
Independently compile, verify and reconcile accounting records for all funds ensuring expenses are posted prior to dispersing transactions.
Run daily queries in CFS for transaction/billing requests that require reconciliation and validation.
This includes salary, benefits, account number verifications and payroll queries to ensure the appropriate account is reimbursed.
Analyze request for invoices on account accuracy to avoid General Accepted Accounting Principles (GAAP) errors.
Communicate with impacted departments to ensure they are informed of any changes that affect their records for effective department reconciliation.
Create and maintain AR/BI Module business process guides which serve as reference for department manager.
Collect on outstanding invoices based on campus collections policy.
Collaborate with and serve as representative on behalf of Campus Accountants to research and attend meetings for fund reconciliations using software query manager and MS Excel.
Accounts Receivable duties for the Auxiliary Business Units: Associated Students, Inc.
(ASI), Santos Manuel Student Union (SMSU), Philanthropic, University Enterprises Corporation (UEC) and Sponsored Programs Administration (SPA), such as invoicing, billing, and collection duties.
This position will also post payments, as needed via the worksheet maintenance process in the PeopleSoft AR module.
Point of contact for all cost recovery class code creation.
Collaborate with the campus Budget Analysts, GAAP Accountant and Printing Services Manager in the assignment of XR Class codes and chargeback codes for grant and philanthropic funds.
Communicate with departments on accurate chart-field strings.
Monitor XR class codes for grant deadlines and communicate with departments to ensure appropriate closing/inactivation of the XRs for grant and/or philanthropic.
Reporting duties for Auxiliary Business Units: Generation and distribution of Data Warehouse reports for SPA General Ledger review for UEC Prepare monthly journal entries to record AR balances for campus reporting to the State Controller's Office on behalf of the university.
Process and prepare monthly adjustments and year-end closing journal entries and reconciliations.
Work closely in collaboration with the campus Year-End committee and Financial meetings to strategize the campus year-end closing.
User end testing of CFS software for all upgrades and implementations that impact the AR/BI Module.
Collect Jury Duty verification forms from all campus employees, communicate with court houses to verify attendance and bill accordingly.
Breakdown analysis for General Accepted Accounting Principles (GAAP) reporting.
Reconciliation of journal ID numbers requested by GAAP accountant to identify dollar amounts for each auxiliary (ASI, Student Union, UEC, Philanthropic, Campus Bookstore, Follett and Chartwells), according to invoices billed for the prior fiscal year.
Other classification-related duties as assigned.
Minimum Qualifications: Required Education and Experience Any equivalent combination of education and experience which provides the required knowledge and abilities.
Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Required Qualifications Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
In addition to the Accounting Technician II abilities, must be able to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; investigate and resolve errors and discrepancies; and read and interpret computer-generated reports.
Preferred Qualifications Experience with ERP systems (i.
e.
PeopleSoft), in particular general ledger and accounts receivable modules Previous experience in higher education High school diploma, GED or equivalent required Knowledge of general office methods, procedures and practices An understanding of general accounting concepts Ability to review financial documents for accuracy, completeness, validity and adherence to standards Follow directions; interpret and apply written rules and regulations Establish and maintain effective working relationships with others Microsoft Windows experience, including Word, Excel and Outlook email software Experience with using current software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Able to apply accounting procedures and practices to the analysis of basic accounting problems Able to interpret and apply a wide variety of written rules and regulations Maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data Ability to fit in with a large team environment Working knowledge of accounting concepts such as debits, credits, accruals, refunds, payment terms and discounts A courteous, professional demeanor and excellent customer service skills Compensation and Benefits: Anticipated Hiring Range: $4,150 - $4,900 per month Classification Salary Range: $3,779 - $6,632 per month The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year.
Eligible employees are also able to participate in the fee waiver education program.
A summary of benefit information can be found here.
Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
Staff: The application deadline is: Thursday, February 22, 2024.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.
e.
H1-B Visas).
Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9 CSUSB hires only individuals lawfully authorized to work in the United States.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
See Form I-9 Acceptable Documents at https://www.
uscis.
gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience.
We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community.
We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity.
We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer.
We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law.
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking.
This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter.
(Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.
csusb.
edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities.
Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.
edu.
Smoking CSUSB is a smoke and tobacco-free campus.
See policy at https://calstate.
policystat.
com/policy/6591951/latest/.
Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.
csusb.
edu/clery-act