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Posted : Saturday, August 17, 2024 04:31 AM
*About us*
CustomStacks™ is currently rated the top #1 AI Development Company in Los Angeles, Orange County, and San Diego on Clutch.
co.
Our award-winning solutions are a great testament to the quality of work and passion our team puts into every project.
We're a very small team of passionate individuals.
Our Founder has grown up and operates the business out of Rancho Cucamonga, CA.
This is the first employment role out of Rancho Cucamonga created to help streamline administrative operations for our CEO and Customers.
This role will work *directly* with our CEO on a daily basis.
Welcome to CustomStacks (https://customstacks.
com), where creativity meets technology to craft tailor-made software and AI solutions.
As a boutique software development shop, we pride ourselves on our ability to deliver exceptional results that exceed our customers' expectations.
Our dedicated team, spread across the United States and India, brings together a wealth of knowledge and expertise to tackle complex challenges and turn them into innovative opportunities.
Since our inception in 2019, CustomStacks has been on an exciting journey of growth and innovation.
We are committed to building not just software, but also a sustainable future for our business.
To help us continue on this path, we're looking for an Operations Assistant who is ready to dive into a diverse range of tasks and make a significant impact.
This is more than just a job; it's a chance to be part of something bigger.
As our first full-time hire based in Rancho Cucamonga, you'll play a crucial role in streamlining our operations and contributing to our success.
You'll have the opportunity to work on groundbreaking projects for major brands with bold visions.
But at CustomStacks, it's not all about the work—we're also passionate about giving back to our community.
We take the lead in sponsoring and organizing tech events, like the Rancho Cucamonga Tech Forum, because we believe in fostering a vibrant tech ecosystem.
If you're eager to join a team that values innovation, community, and growth, CustomStacks is the place for you.
Let's build the future of software together! We are professional, agile and our goal is to Deliver compelling and valuable custom software and AI solutions to our customers.
Our work environment includes: * Modern office setting * Food provided intermittently * Work-from-home days * Growth opportunities *Job Description: Senior Executive Assistant @ CustomStacks™* We are currently seeking a highly organized and proactive Operations Assistant to join our dynamic team at a leading Custom Software Development company.
The ideal candidate will play a crucial role in coordinating projects, responding to customer and prospect inquiries, and contributing to the smooth running of operations.
A significant part of this role includes direct operations assistance to the CEO.
Training and equipment provided by CustomStacks™ Key Responsibilities *Operations Assistance to the CEO* * *Calendar Management*: Keep the CEO's schedule organized by planning and arranging meetings, appointments, and reminders.
* *Email Triage*: Sort through the CEO's inbox, prioritize important messages, and respond to or delegate emails as needed.
* *Task Management*: Track and manage the CEO's to-do list, ensuring tasks are completed on time.
* *KPI Reporting:* Prepare business reports on monthly KPI structures, statuses, whether they are on track or off track, and maintain a results-oriented mindset to assist the CEO in achieving company goals.
Ability to have direct and performance oriented discussions about reports and status.
* *Time Blocking*: Allocate specific blocks of time for the CEO to focus on different tasks or projects without interruptions.
* *Event Coordination*: Organize logistics for networking events or business conferences, including registration, travel, and accommodations.
* *Vendor Coordination*: Communicate with vendors to ensure services and products are delivered as expected and resolve any issues.
* *Finance & Accounting Tasks*: Handle administrative financial tasks such as invoicing clients, processing billing, and tracking payments.
* *Gathering Daily Updates*: Collecting information from team members and developers about their daily tasks to keep the project on track.
* *Proactive Follow-Up*: Ensuring that team members are on schedule by regularly checking in and addressing any potential delays.
* *Time Sheet Review*: Examining and consolidating time sheets to monitor and manage how hours are being allocated.
*Administrative Project and Client Coordination* * Collaborate with team members to coordinate and oversee project tasks from initiation to completion.
* Serve as the first point of contact for clients and prospects, providing prompt and professional support.
* Assist in the development and implementation of operational policies and procedures.
* Manage project documentation and ensure all necessary materials are current, properly filed, and stored.
* Facilitate communication across various departments to ensure project and client needs are met.
* Experience collaborating with team members or developers internationally in regions such as India * Monitor project timelines and ensure that deadlines are met.
*Qualifications* * CustomStacks™ believes in empowering early career candidates.
We value potential, motivation, experience and skills over formal qualifications like degrees and certifications.
* Proven experience as an operations assistant or relevant administrative role.
* "Motivated, self-starting and autonomous" are words we would use to describe the ideal candidate.
This role requires a high degree of outcome-focused efforts without micro-management and a high level of autonomy.
* Experience and confidence in managing complex tasks and working collaboratively within a team environment.
* Strong organizational skills with the ability to multitask and prioritize effectively.
*Technical Skills* * A passion and competence for using Artificial Intelligence to unlock efficiencies for daily tasks * Proficiency with modern work stacks, including Slack, Google Drive, ClickUp, and other web-based software applications.
* Familiarity with project management principles and tools.
*Personal Attributes* * Excellent verbal and written communication skills.
* Strong problem-solving abilities and attention to detail.
* High level of professionalism and confidentiality.
* Quick, creative thinking and problem solving.
*Education & Experience* * Ideal applicants should present or speak about real-world sample projects, which can be anonymized, for discussion during the interview.
* Previous experience working in an operations role within a tech or software development environment is highly desirable.
*Additional Requirements* * Ability to adapt to changing priorities and comfortable working in a fast-paced environment.
* Willing to take on additional responsibilities as needed to support the team and company goals.
If you meet the above criteria and are looking for an exciting opportunity to enhance your career within the tech industry at a quick paced startup development agency, we encourage you to apply for this Operations Assistant position.
Join us in driving success and innovation within our custom software development company.
Please submit your resume along with a cover letter detailing your experience relative to the responsibilities and qualifications listed.
_We are committed to diversity, equity and inclusion.
We welcome all qualified candidates to apply.
_ Job Types: Full-time, Part-time Pay: $18.
00 - $25.
00 per hour Expected hours: 10 – 40 per week Benefits: * Paid time off Schedule: * 4 hour shift * 8 hour shift * Monday to Friday * No nights Application Question(s): * What motivates you to work for a small custom software development company over other opportunities? * Our team is predominantly comprised of developers in India.
This is the second US based employment role specifically designed for operations support to the CEO and Customers.
How may your past work experience have prepared you for this? Do you have experience working with Startups? Ability to Commute: * Rancho Cucamonga, CA 91730 (Required) Work Location: Hybrid remote in Rancho Cucamonga, CA 91730
co.
Our award-winning solutions are a great testament to the quality of work and passion our team puts into every project.
We're a very small team of passionate individuals.
Our Founder has grown up and operates the business out of Rancho Cucamonga, CA.
This is the first employment role out of Rancho Cucamonga created to help streamline administrative operations for our CEO and Customers.
This role will work *directly* with our CEO on a daily basis.
Welcome to CustomStacks (https://customstacks.
com), where creativity meets technology to craft tailor-made software and AI solutions.
As a boutique software development shop, we pride ourselves on our ability to deliver exceptional results that exceed our customers' expectations.
Our dedicated team, spread across the United States and India, brings together a wealth of knowledge and expertise to tackle complex challenges and turn them into innovative opportunities.
Since our inception in 2019, CustomStacks has been on an exciting journey of growth and innovation.
We are committed to building not just software, but also a sustainable future for our business.
To help us continue on this path, we're looking for an Operations Assistant who is ready to dive into a diverse range of tasks and make a significant impact.
This is more than just a job; it's a chance to be part of something bigger.
As our first full-time hire based in Rancho Cucamonga, you'll play a crucial role in streamlining our operations and contributing to our success.
You'll have the opportunity to work on groundbreaking projects for major brands with bold visions.
But at CustomStacks, it's not all about the work—we're also passionate about giving back to our community.
We take the lead in sponsoring and organizing tech events, like the Rancho Cucamonga Tech Forum, because we believe in fostering a vibrant tech ecosystem.
If you're eager to join a team that values innovation, community, and growth, CustomStacks is the place for you.
Let's build the future of software together! We are professional, agile and our goal is to Deliver compelling and valuable custom software and AI solutions to our customers.
Our work environment includes: * Modern office setting * Food provided intermittently * Work-from-home days * Growth opportunities *Job Description: Senior Executive Assistant @ CustomStacks™* We are currently seeking a highly organized and proactive Operations Assistant to join our dynamic team at a leading Custom Software Development company.
The ideal candidate will play a crucial role in coordinating projects, responding to customer and prospect inquiries, and contributing to the smooth running of operations.
A significant part of this role includes direct operations assistance to the CEO.
Training and equipment provided by CustomStacks™ Key Responsibilities *Operations Assistance to the CEO* * *Calendar Management*: Keep the CEO's schedule organized by planning and arranging meetings, appointments, and reminders.
* *Email Triage*: Sort through the CEO's inbox, prioritize important messages, and respond to or delegate emails as needed.
* *Task Management*: Track and manage the CEO's to-do list, ensuring tasks are completed on time.
* *KPI Reporting:* Prepare business reports on monthly KPI structures, statuses, whether they are on track or off track, and maintain a results-oriented mindset to assist the CEO in achieving company goals.
Ability to have direct and performance oriented discussions about reports and status.
* *Time Blocking*: Allocate specific blocks of time for the CEO to focus on different tasks or projects without interruptions.
* *Event Coordination*: Organize logistics for networking events or business conferences, including registration, travel, and accommodations.
* *Vendor Coordination*: Communicate with vendors to ensure services and products are delivered as expected and resolve any issues.
* *Finance & Accounting Tasks*: Handle administrative financial tasks such as invoicing clients, processing billing, and tracking payments.
* *Gathering Daily Updates*: Collecting information from team members and developers about their daily tasks to keep the project on track.
* *Proactive Follow-Up*: Ensuring that team members are on schedule by regularly checking in and addressing any potential delays.
* *Time Sheet Review*: Examining and consolidating time sheets to monitor and manage how hours are being allocated.
*Administrative Project and Client Coordination* * Collaborate with team members to coordinate and oversee project tasks from initiation to completion.
* Serve as the first point of contact for clients and prospects, providing prompt and professional support.
* Assist in the development and implementation of operational policies and procedures.
* Manage project documentation and ensure all necessary materials are current, properly filed, and stored.
* Facilitate communication across various departments to ensure project and client needs are met.
* Experience collaborating with team members or developers internationally in regions such as India * Monitor project timelines and ensure that deadlines are met.
*Qualifications* * CustomStacks™ believes in empowering early career candidates.
We value potential, motivation, experience and skills over formal qualifications like degrees and certifications.
* Proven experience as an operations assistant or relevant administrative role.
* "Motivated, self-starting and autonomous" are words we would use to describe the ideal candidate.
This role requires a high degree of outcome-focused efforts without micro-management and a high level of autonomy.
* Experience and confidence in managing complex tasks and working collaboratively within a team environment.
* Strong organizational skills with the ability to multitask and prioritize effectively.
*Technical Skills* * A passion and competence for using Artificial Intelligence to unlock efficiencies for daily tasks * Proficiency with modern work stacks, including Slack, Google Drive, ClickUp, and other web-based software applications.
* Familiarity with project management principles and tools.
*Personal Attributes* * Excellent verbal and written communication skills.
* Strong problem-solving abilities and attention to detail.
* High level of professionalism and confidentiality.
* Quick, creative thinking and problem solving.
*Education & Experience* * Ideal applicants should present or speak about real-world sample projects, which can be anonymized, for discussion during the interview.
* Previous experience working in an operations role within a tech or software development environment is highly desirable.
*Additional Requirements* * Ability to adapt to changing priorities and comfortable working in a fast-paced environment.
* Willing to take on additional responsibilities as needed to support the team and company goals.
If you meet the above criteria and are looking for an exciting opportunity to enhance your career within the tech industry at a quick paced startup development agency, we encourage you to apply for this Operations Assistant position.
Join us in driving success and innovation within our custom software development company.
Please submit your resume along with a cover letter detailing your experience relative to the responsibilities and qualifications listed.
_We are committed to diversity, equity and inclusion.
We welcome all qualified candidates to apply.
_ Job Types: Full-time, Part-time Pay: $18.
00 - $25.
00 per hour Expected hours: 10 – 40 per week Benefits: * Paid time off Schedule: * 4 hour shift * 8 hour shift * Monday to Friday * No nights Application Question(s): * What motivates you to work for a small custom software development company over other opportunities? * Our team is predominantly comprised of developers in India.
This is the second US based employment role specifically designed for operations support to the CEO and Customers.
How may your past work experience have prepared you for this? Do you have experience working with Startups? Ability to Commute: * Rancho Cucamonga, CA 91730 (Required) Work Location: Hybrid remote in Rancho Cucamonga, CA 91730
• Phone : NA
• Location : 11799 Sebastian Way, Rancho Cucamonga, CA
• Post ID: 9059005840
