HUMAN RESOURCES TECHNICIAN III

Description The Superior Court of California, County of San Bernardino is seeking highly qualified, innovative, highly motivated individuals for the position of Human Resources Technician III to support the Superior Court's Workers' Compensation, Ergonomic and Workplace Accommodations programs.
ABOUT THE POSITION This recruitment has been opened to fill one (1) current vacancy within the Superior Court of California, County of San Bernardino, Human Resources Department.
We are seeking well-qualified candidates with strong experience in Workers' Compensation claims administration, safety, and the court ergonomic and accommodations program.
The incumbent in this position will provide direct support to our Human Resources Manager.
Under general supervision, performs a variety of professional level work focusing on Workers' Compensation Administration, and ADA Disability Coordination; performs responsible and moderately complex technical, clerical and administrative duties in support of the court's human resource programs; assists in the administration and management of a variety of programs; may act as a lead worker for the assigned area; and performs related duties as assigned.
The classification of Human Resources Technician III is currently under review.
Distinguishing Characteristics A Human Resources Technician III provides advanced paraprofessional-to-entry-level professional support in one or more functional area of human resources.
Incumbents perform the more complex assignments in the class series, administering specialized employment-related programs including providing administrative support of workers' compensation, safety, the court ergonomic and accommodations program and maintaining reports and databases for department programs, activities and processes.
Incumbents are expected to carry out their responsibilities with initiative, exercising sound professional judgment and problem-solving skills.
Employees in this class report to a Human Resources Manager, Training and Development Officer or Benefits and Payroll Administrator.
A Human Resources Technician III is distinguished from a Human Resources Business Partner in that an incumbent in the latter class acts as an internal consultant on a broad spectrum of human resources areas utilizing professional knowledge gained through continuing professional development and experience.
SALARY UPDATES 3% COLA increase effective October 2024; approximate salary $86,070.
52-$109,959.
04 BENEFITS TELEWORK/ALTERNATIVE SCHEDULE OPPORTUNITY This position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule after successful completion of the probationary period.
Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs.
Telework is at the sole discretion of the Court and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court.
Essential Functions Essential Functions Assists with the planning and organizing of the benefit enrollment processes and annual open enrollment, and conducts monthly new hire orientations; prepares and distributes general benefits and human resources communication materials and notices in compliance with legal and regulatory requirements; explains, interprets and counsels employees regarding employee rights, benefit plan coverage, eligibility for benefits and claims procedures.
Coordinates Workers' Compensation programs, including providing information to injured employees regarding benefits and procedures; counsel employees, managers and supervisors on Workers' Compensation procedures, disability management; ensures timely reporting of claims to the 3rd party administrator, request and records substantiating documentation from physicians, departments and witnesses; monitors Workers' Compensation cases and the Return-To-Work program, including collaborating with the designated providers to ensure that the employees return to work safely with proper work functions for the medical restrictions and assisting in the development and implementation of transitional duty.
Assists with new employee on-boarding process; facilitates or participates in new employee orientations; verifies new employees have accurately completed all paperwork; verifies employee and dependent plan eligibility and accurate completion of enrollment forms for new hires.
Assists in the planning, development, coordination and maintenance of various benefit programs and system changes/implementation, including development of technical procedures and requirements relating to benefit programs and systems; reviews benefits publications and related sources of information to remain informed of legislative changes, new policies, rules and regulations; prepare comprehensive reports and offer recommendations to management.
Manages and tracks a variety of employee leave types eligibility, documentation and protected leave hour usage; identifies trends and fraudulent activities; may counsel employees on leave options; assists managers and employees with return-to-work options and accommodations; researches, audits and evaluates payroll information given to third-party administrators and state agencies for wage replacement benefits.
Manages ADA cases; actively engages with employees and medical providers to understand any requested work modifications/ accommodations due to a disability; analyzes restrictions and assists in determining modified duty or new work assignments; ensures all cases are managed and documented in a timely manner.
May serve as a back-up liaison with the San Bernardino County Employees Retirement Board and the Court's 457/401(k) plan administrators; participates in the administration and reporting related to COBRA, HIPAA, and ACA.
Participates in training programs; assists with the development and reproduction of material; may oversee tracking of employee compliance training attendance.
Prepares and coordinates a variety of work reports, records and analyses; develops and maintains a variety of departmental key performance indicators and tracking reports.
May participate in committees and task forces.
Performs other duties as assigned.
Minimum Qualifications Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in human resources, business administration or a closely related field, and three (3) years of relevant experience in technical/administrative support in a human resources department or in the administration of benefits; or an equivalent combination of education, training and experience.
Experience in a public court is highly desirable.
Licenses; Certificates; Special Requirements: A valid California Class C driver's license and the ability to maintain insurability under the Court's vehicle insurance program.
Knowledge of: Basic human resources policies, procedures and practices related to the administration of leave and benefits programs, Workers' Compensation, ADA and other local, state and federal laws pertaining to employment law and related functions; Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA); Principles, methods and techniques of benefits administration, including the ADA interactive process; Policies, procedures and processes necessary to screen applicants for minimum qualification during the recruitment and selection process; Basic employee relations principles and practices; Concepts of workers' compensation benefits and procedures; Principles and practices of customer service and telephone etiquette; The court's personnel recordkeeping systems, practices and procedures for processing employee and applicant information; Functions and operations of the Superior Court; Court ordinances, codes, procedures and practices regarding computer hardware, software and data security; Principles and practices of sound business communication; Business arithmetic; Standard office management practices and procedures; Court Personnel Plan policies, practices and procedures and labor contract provisions; and, Safety policies and safe work practices applicable to the work.
Ability to: Perform job analysis, interpret and explain personnel procedures to employees at all levels and personnel of other organizations; Understand, interpret and explain the application of policies, procedures and plan provisions pertaining to assigned areas of responsibility; Reconcile and understand statutory requirements related to COBRA, HIPAA and ACA.
Prepare and maintain accurate and complete records; Perform specialized data entry rapidly and with a high degree of accuracy; Exercise sound, independent judgment and initiative within established guidelines; Represent the department effectively in meetings with employees and third-party administrators; Conduct and facilitate meetings and presentations; Prepare clear, concise and comprehensive reports, correspondence, presentations and other documents appropriate to the audience; Operate a computer and use standard business and operations support software; Interpret and apply employee labor agreements and State and Federal laws pertaining to employment; Use tact and diplomacy when dealing with sensitive, complex and/or confidential issues and situations; and, Establish and maintain effective working relationships with all those encountered in the course of work.
Resumes will not be accepted in lieu of the required application and supplemental application.
Human Resources will review applications to identify candidates who meet the minimum qualifications, therefore, it is to your benefit to include all pertinent work experience.
When listing court experience, please include dates and classification of each position held, if more than one.
Selection Process Applications will be reviewed to identify candidates who meet the minimum qualifications and/or desirables.
Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
Candidates' supplemental question responses may be evaluated and ranked.
Depending on the number of applications, assessments and/or screening interviews may be conducted.
Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview.
Placement on the eligible list does not guarantee an interview or employment.
All candidates will be notified via email of their status at each step of the process.
Additional steps in selection process will include background check and a reference check.
REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA).
Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at careers@sb-court.
org.
Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711.
Physical Characteristics Physical Characteristics The physical and mental demands described on the job description are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer- M/F/D/V.
SUPERIOR COURT OF CALIFORNIACOUNTY OF SAN BERNARDINOBENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents.
These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits.
Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
A summary of benefits is provided below.
Health and Welfare BenefitsMEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs.
The Court contributes up to $200.
00 in benefit plan dollars each pay period to help full-time employees pay for health premiums.
In addition, the health plan subsidy the court contributes toward the employee cost is 58% of lowest cost HMO plan based on level of coverage.
DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO plan (but not less than twenty dollars {$20.
00} per pay period).
VISION: Court-paid plan for employees and eligible dependents.
No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.
SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.
LONG-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.
LIFE INSURANCE: Court-paid basic life insurance benefit of $60,000.
Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.
MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income.
Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.
The Court contributes a dollar for dollar match up to $20.
00 per pay period up to a maximum of five-hundred dollars ($500.
00) per plan year.
DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income.
Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.
Leave AllowancesVACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance.
Depending on length of service, employees may accrue from 80 to 160 hours annually.
ADMINISTRATIVE LEAVE: Eighty (80) hours of additional leave to be used during the calendar year, prorated depending on start date.
HOLIDAY: Thirteen (13) paid recognized holidays and the accrual of two (2) floating holidays annually.
SICK LEAVE: Employees in regular positions accrue approximately 3.
69 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments.
BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family.
Retirement and Deferred Compensation PlansRETIREMENT: The Court is a 1937 Act employer.
More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association.
The Court does not pay into the Social Security system; however, it does contribute to Medicare.
Retirement benefits subject to change.
DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 and/or the 401(k) Deferred Compensation Plans.
These are supplemental retirement plans that permit employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider.
Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income.
401(k): The Court matches a percentage of the employee's earnable compensation based on the employee contributions.
457: Employees may elect to have a percentage of their salary or a flat amount deferred for a pre or post tax investment.
RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement.
Participation is for those with ten (10) or more years of participation in SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s).
Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis.
All contributions, earnings, and reimbursements are tax free.
The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions.
The Court contributes a percentage of the employee's salary to the trust per pay period.
Additional BenefitsTUITION BENEFIT: The Court shall provide $1,000.
00 per fiscal year to be used for job related education or career development, book fees or to reimburse membership dues in professional organizations.
CAR ALLOWANCE: Use of Court Vehicle.
CELL PHONE: The Court shall provide reimbursement of $20.
00 for voice and $20.
00 for data services per month upon submission of proper forms and documentation.
FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance.
Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements.
COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options.
The Court offers incentives for employees eligible to participating in Ridesharing activities.
The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.