Provides administrative support and event coordination to ensure efficient operation of the graduate admissions office.
Essential Duties and Responsibilities
Include the following.
Other duties may be assigned.
Maintains admissions records on all graduate applicants.
This includes monitoring electronic files forcompleteness.
Processes correspondence to prospective students regarding the status of their admission and preferred partner applications, etc.
Maintains appointment book, and schedules appointments for staff.
Responsible for new employees onboarding.
Makes travel arrangements for staff such as booking flights, cars, and hotel reservations and assisting inprocessing expenses.
Maintains a current and accurate budget bookkeeping system.
Responsible for the inventory and ordering of materials and office supplies.
Prepares requisitions and maintenance request forms.
Coordinates graduate student recruiting events including planning logistics and programing.
Provide texting and phone call support for events.
Responsible for processing graduate readmission applicants.
Presents a positive supportive image of the Graduate Admissions Office, California Baptist University,and Christian Higher Education.
Supervisory Responsibilities
This position is responsible for assigning work and/or giving
direction to part-time Student Workers in order to complete office work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill,and/or ability required.
Skill using Microsoft Office and related software applications.
A thorough knowledge of: Business writing skills and arithmetic; general office methods, procedures andpractices.
Ability to analyze information.
Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
Strong organizational skills and detail oriented.
Excellent telephone courtesy, knowledge, and experience.
Ability to interpret, adapt, and apply guidelines and procedures.
Ability to develop and maintain recordkeeping systems and procedures.
Ability to resolve conflict or customer concerns.
Education and/or Experience
High school diploma or general education degree (GED); or one to
two years’ related experience and/or training; or equivalent combination of education and experience.
Bachelor’s degree preferred.
Posting Detail Information
Open Date 09/28/2023
Open Until Filled Yes
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose.
The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting https://jobs.
calbaptist.
edu/postings/8215
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