JOB SUMMARY
Combined Accounting Assistant/Administrative Assistant to join our management team of hospitality professionals.
If you have an accounting background with a bit of administrative experience, we would like to tell you about our open position.
ESSENTIAL FUNCTIONS
• Process all vendor invoices, including coding to the general ledger, obtaining necessary approvals, and entering data into the accounting software.
• Manage the property's purchase order process, ensuring expenses are properly submitted and approved before ordering.
Also, manage the property's declining checkbook to manage costs and support the General Manager in making purchase decisions.
• Process payroll, including managing the time clock to ensure Department managers are approving associate hours and adjustments, exporting the time clock file to the 3rd party payroll software, and updating the payroll system for associate changes.
• Manage the Capital expenditure process based on the Company's prescribed policies and procedures.
• Handle weekly cash deposits.
• Research and respond to all credit card inquiries and chargebacks within time limits set by credit card companies, processing necessary adjustments when required.
• Able to complete the monthly, quarterly, and annual performance report in Korean.
• Respond to guest questions or problems in a timely, professional manner.
• Maintain accurate records, files, reports, contracts, etc.
; frequently produce reports and correspondence that are effective and appropriate for the audience, and grammatically and technically accurate; protect confidentiality of all relevant information; effectively handle clients and guests on the phone by practicing proper phone skills; effectively use computer systems and software to analyze information, produce reports and correspondence.
• Work with sales and catering to ensure that all required documentation is received to support tax-exempt revenues.
Actively research and resolve tax shortages identified by the corporate office.
SUPPORTING FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based on the particular requirements of the hotel:
• Assist with accounting office issues.
• Provide administrative support.
Job Requirements
SPECIFIC JOB KNOWLEDGE AND ABILITIES
The individual must possess the following knowledge, skills, and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.
• Prefer bilingual in English and Korean.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Requires good communication skills, both verbal and written.
• Must be able to handle a high workload volume with organization and control.
• Ability to solve problems and make rational decisions.
• Must possess a high level of accuracy and neatness.
AVAILABILITY
This company operates seven days a week, 24 hours a day.
Generally, the position works Monday through Friday with hours varied based on business demand.
At times, it may be necessary to move you from your accustomed workday to include Saturdays and Sundays or change the time of work if business or task assignments demand.
In addition, it should be understood that business needs determine the number of hours that you work.
Job Location
Ontario, California
*Please send resume to*
*hr@hiexpressontario.
com*
Job Type: Full-time
Pay: From $20.
00 per hour
Expected hours: 40 per week
Benefits:
* Employee discount
Schedule:
* 8 hour shift
* Day shift
* Evening shift
* Holidays
* Morning shift
* Night shift
Work setting:
* In-person
Work Location: In person
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