Legal Secretary - Litigation

The essential duties are: Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate Schedules appointments and meetings for attorneys Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar Maintains client files and chron files Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, as well as other office equipment such as photocopier, fax machine and postage meter Other duties as needed: Arranges for travel for attorneys including hotel, airline and transportation Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations Performs all other duties as assigned Qualifications/Requirements: High School Diploma Prior litigation legal secretary experience.
Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail.
Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint Knowledge of document management systems such as IManage Ability to type 70 wpm Ability to organize and prioritize workflow for multiple attorneys Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers