Administrative Support Coordinator (Administrative Support Coordinator I), Chemistry
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Posted : Thursday, September 07, 2023 06:50 PM
Administrative Support Coordinator (Administrative Support Coordinator I), Chemistry
California State University, San Bernardino
in San Bernardino, CA
Type: Full-Time
Posted: 04/04/2024
Application Due: 04/17/2024
Category: Administrative Assistants
Administrative Support Coordinator (Administrative Support Coordinator I), Chemistry
California State University, San Bernardino
Job No: 537819
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:
The Administrative Support Coordinator provides administrative support to the students and faculty in Department of Chemistry and Biochemistry.
The incumbent is responsible for assisting students with registration, including, but not limited to adding permits, removing holds and notifying students when seats are available.
This position provides support for the graduate program.
Major duties and responsibilities Department Support Perform administrative support processing standard and electronic mail, preparing and composing correspondence, files and recordkeeping systems, and performing other general office support and maintenance activities (e.
g.
answering calls, returning voicemail messages, photocopying, scanning, filing).
Provide staff support for course schedule build.
Work collaboratively and take initiative to assist the department coordinator by monitoring enrollment and input schedules into PeopleSoft and EMS.
Serve as a resource regarding all university scheduling procedures and policies and coordinate the use of Chemistry labs/conference room for campus events.
Maintain, gather, and analyze data and information for various purposes, including but not limited to, monitoring class rosters, book orders, faculty office hours, course syllabi, compiling and preparing various reports, utilizing and maintaining office support technology and systems such as word processing, spreadsheets and databases to produce results, as well as maintaining the department website.
Interact with a variety of campus and community constituents: interact with students, faculty, staff, parents, and visitors to assist them or resolve problems; networking to build campus relationships to expedite work and projects; serve as a primary contact and/or resource to outside parties, such as vendors, governmental agencies, and/or offices of administrators.
Organize, track and coordinate student evaluations of faculty teaching each term; ensure timeliness of evaluations and ensure confidentiality.
Be responsible for preparing and maintaining key requests for student assistants, research assistants, teaching associates, and part-time lecturers.
Assist with the coordination of student assistants in the department and provide lead work direction and training; collect monthly student assistant timesheets and submit to the Dean's Office.
Be responsible for maintaining and ordering office supplies via Staples or PeopleSoft purchase requisitions; submit facilities work orders; submit printing requests, prepare reimbursements and assist faculty, students, and outside visitors with travel claims via Concur.
Other classification-related duties as assigned Student Support Provide excellent customer service to support student success which involves interacting with students, faculty, other departments, and colleges on campus; have basic knowledge of pertinent departmental and university policies, procedures, and practices.
Serve as the liaison with the CNS Advising Office to identify Chemistry students who will have advising holds placed each term, remove holds and direct students to the appropriate advisors.
Communicate to students when class seats become available, provide class registration assistance when permissions are needed, which may include assisting with Course Add, Course Overload and Simultaneous Enrollment forms.
Create and maintain student waiting lists each term.
Graduate Program Support Provide administrative coordination for Chemistry graduate program with unique requirements and issues.
Responsible for graduate file maintenance, providing graduate student support and serve as the liaison between the department, Graduate Studies, and International Studies.
Communicate information to faculty advisors and students regarding varying university policies and procedures relating to graduate programs.
Coordinate schedules for presentations, proposals, and defense.
Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Required Qualifications Experience to be fully functional in all technical aspects of work assignments.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Preferred Qualifications Advanced Knowledge of PeopleSoft or similar enterprise-wide application is desirable.
Experience in higher education and administrative support preferred.
Working knowledge of Drupal or similar web content management framework system is desirable.
Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,800 per month Classification Salary Range: $3,680 - $5,783 per month The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.
Eligible employees are also able to participate in the fee waiver education program.
A summary of benefit information can be found here.
Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline: April 17, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.
e.
H1-B Visas).
Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9 CSUSB hires only individuals lawfully authorized to work in the United States.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
See Form I-9 Acceptable Documents at https://www .
uscis.
gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience.
We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community.
We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity.
We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer.
We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law.
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking.
This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter.
(Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.
csusb.
edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities.
Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.
edu.
Smoking CSUSB is a smoke and tobacco-free campus.
See policy at https://calstate.
pol icystat.
com/policy/6591951/latest/.
Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.
csusb.
edu/clery-act To view full description and to apply, visit: https://www.
csusb.
edu jeid-11c5cd81217b9142bf10cf25ad3901ee Related Searches: Administrative Assistants
The incumbent is responsible for assisting students with registration, including, but not limited to adding permits, removing holds and notifying students when seats are available.
This position provides support for the graduate program.
Major duties and responsibilities Department Support Perform administrative support processing standard and electronic mail, preparing and composing correspondence, files and recordkeeping systems, and performing other general office support and maintenance activities (e.
g.
answering calls, returning voicemail messages, photocopying, scanning, filing).
Provide staff support for course schedule build.
Work collaboratively and take initiative to assist the department coordinator by monitoring enrollment and input schedules into PeopleSoft and EMS.
Serve as a resource regarding all university scheduling procedures and policies and coordinate the use of Chemistry labs/conference room for campus events.
Maintain, gather, and analyze data and information for various purposes, including but not limited to, monitoring class rosters, book orders, faculty office hours, course syllabi, compiling and preparing various reports, utilizing and maintaining office support technology and systems such as word processing, spreadsheets and databases to produce results, as well as maintaining the department website.
Interact with a variety of campus and community constituents: interact with students, faculty, staff, parents, and visitors to assist them or resolve problems; networking to build campus relationships to expedite work and projects; serve as a primary contact and/or resource to outside parties, such as vendors, governmental agencies, and/or offices of administrators.
Organize, track and coordinate student evaluations of faculty teaching each term; ensure timeliness of evaluations and ensure confidentiality.
Be responsible for preparing and maintaining key requests for student assistants, research assistants, teaching associates, and part-time lecturers.
Assist with the coordination of student assistants in the department and provide lead work direction and training; collect monthly student assistant timesheets and submit to the Dean's Office.
Be responsible for maintaining and ordering office supplies via Staples or PeopleSoft purchase requisitions; submit facilities work orders; submit printing requests, prepare reimbursements and assist faculty, students, and outside visitors with travel claims via Concur.
Other classification-related duties as assigned Student Support Provide excellent customer service to support student success which involves interacting with students, faculty, other departments, and colleges on campus; have basic knowledge of pertinent departmental and university policies, procedures, and practices.
Serve as the liaison with the CNS Advising Office to identify Chemistry students who will have advising holds placed each term, remove holds and direct students to the appropriate advisors.
Communicate to students when class seats become available, provide class registration assistance when permissions are needed, which may include assisting with Course Add, Course Overload and Simultaneous Enrollment forms.
Create and maintain student waiting lists each term.
Graduate Program Support Provide administrative coordination for Chemistry graduate program with unique requirements and issues.
Responsible for graduate file maintenance, providing graduate student support and serve as the liaison between the department, Graduate Studies, and International Studies.
Communicate information to faculty advisors and students regarding varying university policies and procedures relating to graduate programs.
Coordinate schedules for presentations, proposals, and defense.
Minimum Qualifications: Required Education and Experience High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
Required Qualifications Experience to be fully functional in all technical aspects of work assignments.
Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
Thorough knowledge of English grammar, punctuation, and spelling.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
Ability to independently handle multiple work unit priorities and projects.
Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
Working knowledge of budget policies and procedures.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to draft and compose correspondence and standard reports.
Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Preferred Qualifications Advanced Knowledge of PeopleSoft or similar enterprise-wide application is desirable.
Experience in higher education and administrative support preferred.
Working knowledge of Drupal or similar web content management framework system is desirable.
Compensation and Benefits: Anticipated Hiring Range: $3,680 - $3,800 per month Classification Salary Range: $3,680 - $5,783 per month The salary offered will take into account internal equity and experience among other factors.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.
Eligible employees are also able to participate in the fee waiver education program.
A summary of benefit information can be found here.
Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline: April 17, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.
e.
H1-B Visas).
Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment.
CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.
Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9 CSUSB hires only individuals lawfully authorized to work in the United States.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
See Form I-9 Acceptable Documents at https://www .
uscis.
gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience.
We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community.
We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity.
We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer.
We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law.
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking.
This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter.
(Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.
csusb.
edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities.
Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.
edu.
Smoking CSUSB is a smoke and tobacco-free campus.
See policy at https://calstate.
pol icystat.
com/policy/6591951/latest/.
Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.
csusb.
edu/clery-act To view full description and to apply, visit: https://www.
csusb.
edu jeid-11c5cd81217b9142bf10cf25ad3901ee Related Searches: Administrative Assistants
• Phone : NA
• Location : San Bernardino, CA
• Post ID: 9143601887
