Accounting Associate - Construction GC

About Us: We are a union General Contractor who has been serving Southern California for 45 years and is family owned.
We specialize in the Public Works sector, K-12 and Higher Education.
As well as being a General Contractor, we also self perform concrete.
Requirements * Five (10)+ years industry experience * 100% Proficient knowledge of ALL Microsoft Office applications like Excel and Outlook - Plus if you know Premier Construction Software * Able to process over 80 plus emails a day * Editing PDF documents using software (Adobe) * Experience with State/Public Works or Commercial Background is a plus * Excellent communication skills * Able to speak and write in English proficiently and communicate clearly * Outstanding organizational skills.
* Stable employment history * Demonstrated leadership and project successes are expected Personal Characteristics * An unrelenting drive to succeed and win, sense of urgency, and passion for the work * Must be innately customer oriented * All-around team player who is cooperative, approachable, motivated and dedicated to helping others succeed in a growing medium-sized company * Committed to becoming an enthusiastic ambassador for project management * Positive, can-do attitude and great sense of humor * Individual contributor who supports team and business goals * Strong organizational and time management skills to support competing priorities *Financial Statement (Analysis, WIP, Accruals) – Quarterly – Reviewed Bi-Yearly* o Run all reports required to do all accruals & reclassifications.
§ Make Journal Entries for all Accruals & Reclassifications (Payroll, Insurance, Union, Depreciation, 401K o Gather all information for Works in Progress § Get all job cost capsheets through financial period and key into WIP worksheet.
This will calculate OH and add to job costs.
Make any notations for job variances on the WIP worksheet.
§ Enter information from WIP Worksheet into he WIP for that financial period.
§ Review Over/Under billings to see if any additional costs are missing that should have been posted (ex.
If a job is way overbilled, did we bill against allowance or change order that should have also been billed to a subcontractor that wasn’t) § Get with PM’s that have severe over/under billings to find the cause and see if it is able to be fixed before financial statement is to be reviewed.
§ Enter Over/Under Billing Journal entries once complete using Trial Balance to calculate previous financial period.
§ Log all closed jobs for that quarter into the Closed Jobs log for prequalification purposes.
§ Make required adjusting journal entries for that financial period.
Make REVERSE adjusting journal entries for the next day outside of that financial period to revert back to actual job costs.
(ex, 6/30/XX, Reverse 7/1/XX) o Compile all necessary data and make all entries to produce quarterly financial statement.
o Financial Statement and all documentation to be reviewed by CPA bi-yearly § Depreciation adjustment worksheet, Analysis, Union Summary, AP/AR Aging, Line of Credit Statement, GL/WC Audit Information, Lease Agreement, Corporate Organizer (answer questions as requested), Employee Transaction Report, Copies of New/Sold Vehicles, Trial Balance, Bank Statements, Backup of Concrete entries, Engagement/Reviewed Rep Letters.
§ Distribute completed Reviewed Financial Statement & AR/AP Aging reports to Bonding Company & Bank Reps.
*Billing* o Make sure all draft billings get to CM by due date (this is done by either emailing the CM direct, or going into procore/textura/ebuilder etc as required.
) o After drafts are approved by CM and approvals reviewed by PM, make all changes to the pay applications and process all special pay applications and required documentation to CM by due date (this is done via email, hard copies being processed/sent, textura, procore or ebuilder as required.
) Updates billing tracking log to which PM’s have submitted on which jobs so we know what we have outstanding.
o Process billings into Premier (currently done by admin).
Update billing tracking log with processed once complete to make sure no pay apps got lost in the data entry process (done by AM) o Update Current Billings Log with % complete and dollars expected to collect to help AR/Compliance keep track of what money needs to be collected.
o Update Bond List with new completed to date for every job billed on PM tab – the remaining tabs have formulas - to keep backlog up to date.
o Give processed billings to accounts payable to create subcontractor payables from approved billings.
o Check on daily as new drafts/approvals are required throughout different times of the month, but usually ranging between the 15th – 15th.
Update billing tracking log once back received.
· *Project Change/Subcontractor Change Orders* o Making sure the PM’s are following process in regard to moving monies on their jobs (ex, internal change orders through Premier if coming out of contingency/trade continency, making sure it is clear how the money is being distributed, having all backup for project change in regard to sub/owner change orders.
) · *Manage Cash Flow (Payables/Receivables)* o Being mindful daily how much money is in the general account.
Being mindful of what is currently aging both with payables and receivables to direct Compliance what jobs need the most attention.
o Cash flow should be checked on daily.
· *Deposits* o Posting all deposits as received in Premier.
o Processing all releases and sending to CM as we receive money.
o Deposits done daily as they come in.
· *Bank Account Reconciliation* o After 1st of a new month, log into bank and print all monthly statements for previous months.
o Make all appropriate general journal entries for any interest income received, as well as any banking fees debited.
o Clear all deposits in Premier to match what was cleared in the bank account.
o Clear all checks cashed in Premier to match what was cleared in the bank account.
o If out of balance, research and determine the source of the miscalculation, and make corrected journal entries until account is balanced.
o Reconcile in Premier and print reconciliation report for record.
· *Insurance* o Insurance Renewal § Fill out any new application information as required by agent.
§ Pay all deposits and installments for yearly renewals.
Keep close record.
§ Distribute all renewed Certificates of Insurance to owners/construction managers as needed.
Put copy of Proof of Insurance into Prequalification folder.
§ Pay all monthly installments and control they are posted to correct GL accounts for accrual purposes.
§ Update any changes to insurance companies/policies in Prequalification information sheet.
§ Gather yearly EMR & 5 year recap from agent for prequalification purposes.
§ Done Yearly o Insurance Payments § Managing and keeping record of all installment payments on all policies § Adding vehicles to policies when required o Insurance Audit § Compile all necessary reports required for the yearly financial audit.
Payroll reports, workers compensation reports, Sales journal separated by standard and OCIP.
Put in excel format and create formulas § Compile copies of *ALL* OCIP COI’s for that insured year, as well as sample copies of subcontractor insurance.
§ Upload all necessary documents into the insurance share portal as directed by auditor.
§ Auditor comes in person and verifies all of the information with accounting manager in case there are any holes in the information.
§ Once audit is complete, audit report is emailed and saved into he accounting folder and distributed to the accountant with the 12-31-XX financial year close.
§ Done Yearly, o OCIP Insurance § Responsible for enrolling company in all OCIP jobs as required.
§ Getting excluded from OCIP on jobs where we have no labor hours (excluding supervision) § Calculate insurance cost based on our current GL/WC net rates and estimated payroll.
§ Enrolling via OCIP provider portal and setting up all subs on portal.
Ensuring subcontractors are setup on portal before they are on project.
· *Prequalifications* o Responsible for managing annual prequalification for all districts on a monthly or as job needed basis.
· *Cal OSHA 300* o Fill out Cal OSHA 300 forms for the previous year.
§ Calculate all employee hours worked for the previous year.
§ Log (if any) all injuries for the year.
Mark appropriate category for the injury and the time off associated (Days Lost, Time Lost, Death, etc) § Fill out Injury and Illness Incident Report (OSHA 301) as injuries occur.
§ Calculate Annual Recordable Rate & DART rate and save for prequalification purposes.
§ Save filled out and signed OSHA 300 log for audit and prequalification purposes.
Done Yearly.
HOURS - Monday - Thursday - 7:00 - 4:00 Friday 7:00 - 3:30 Job Type: Full-time Pay: $65,000.
00 - $85,000.
00 per year Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Referral program * Vision insurance Schedule: * Monday to Friday * No weekends Work Location: In person